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Let’s be real—retreat planning can feel like a full-time job. Between curating the experience, structuring the flow, booking excursions, and creating space for breakthroughs…it’s no wonder most retreat leaders spend 400+ hours pulling together the perfect retreat itinerary.
But what if you didn’t have to start from scratch?
What if you could hand the logistics over to an assistant who’s fast, creative, and always available?
ChatGPT is that girl.
In this post, I’ll show you how to use AI to plan a retreat itinerary that feels spacious, soul-led, and seriously organized—without spending hours mapping it all yourself.
You’ll get:
- The exact prompt I use to generate retreat schedules
- A full sample itinerary for a Spiritual Feminine Energy Retreat in Bali
- My pro tips for making AI work for you (not the other way around)
AI Is Your Assistant—Not the Expert
First things first: AI won’t replace your intuition and insight. But it can help you get the bones of your retreat structure in place quickly.
Think of it like a digital intern with endless brainstorming energy. You still need to review, refine, and align—but you don’t need to start with a blank Google Doc.
Here’s what ChatGPT can do:
- Create a detailed itinerary with time blocks
- Suggest activities based on your retreat theme
- Offer meditations, journaling prompts, and group exercises
- Draft transformational workshop ideas + daily flow structure
Pro Tip: Most itineraries (especially AI-generated ones) are way too packed. Use ChatGPT to generate a rough draft, then edit for spaciousness and integration. You want transformation, not burnout.
Now, what AI can’t do:
- Personalize your retreat’s energy or vibe
- Adjust for real-life logistics (venue quirks, travel time, weather)
- Infuse your itinerary with emotional depth or intuitive timing
Bottom line? AI is your starting point. You are the strategist.
The ChatGPT Prompt That Actually Works
Want gold from ChatGPT? Then give it gold to begin with.
Here’s the exact prompt I use to generate retreat itineraries:
“I’m planning a [type of retreat] focused on [core theme or goal]. It will take place in [location] for [number] days and is designed for [target audience]. Please create a detailed daily itinerary that includes morning, afternoon, and evening activities, incorporating elements like meditation, workshops, group discussions, solo reflection time, and excursions. The retreat should feel [describe the vibe—e.g., luxurious, adventurous, serene, etc.].”
Copy, paste, and customize it for your next event.
Let me show you what this looks like in real time.
Real Itinerary Example: Feminine Energy Retreat in Bali
Prompt Used:
“I’m planning a Spiritual Feminine Energy Retreat focused on awakening divine feminine energy through self-care, movement, and inner healing. It will take place in Bali for 6 days and is designed for women looking to reconnect with their inner goddess. Please create a detailed daily itinerary that includes morning, afternoon, and evening activities, incorporating elements like meditation, workshops, group discussions, solo reflection time, and excursions. The retreat should feel luxurious, deeply nurturing, and spiritually enriching.”
ChatGPT’s Itinerary Output:
Day 1: Arrival & Intention Setting
- Afternoon: Welcome circle, cacao ceremony, and intention-setting ritual
- Evening: Sunset meditation & grounding breathwork
Day 2: Awakening the Goddess Within
- Morning: Sunrise yoga & sensual movement session
- Afternoon: Workshop: “Reclaiming Your Feminine Power” + journaling prompts
- Evening: Sound healing under the stars
Day 3: Self-Love & Inner Healing
- Morning: Guided mirror work & affirmations session
- Afternoon: Spa day with goddess baths & flower offerings
- Evening: Fireside storytelling & sisterhood bonding
Day 4: Connecting with Nature
- Morning: Silent nature walk & forest meditation
- Afternoon: Waterfall excursion & releasing ceremony
- Evening: Yin yoga & self-reflection journaling
Day 5: Manifestation & Embodiment
- Morning: Power visualization & abundance activation
- Afternoon: Vision board creation & manifestation workshop
- Evening: Sacred dance celebration & closing ceremony
Day 6: Farewell & Integration
- Morning: Final gratitude circle & closing meditation
- Afternoon: Free time for reflection, departure
Now Let’s Make This Retreat Itinerary Transformational
This is the part AI can’t fake—the intentional flow, the emotional depth, the “this retreat changed my life” energy.
Let’s zoom in on Day 1 and show how I would tweak this to reflect your signature vibe and structure:
- Hour-by-hour flow
- Meal timing + transitions
- Style guide (perfect for content creation!)
- Emotional cues + intention-setting moments
Using ChatGPT to Work Smarter (Not Sloppier)
Here’s how to make the most of AI without losing your intuitive edge:
1. Start with AI—but finish with intention.
Let ChatGPT give you a framework, then edit for spaciousness, alignment, and emotional flow.
2. Customize everything.
Nobody knows your guests, goals, or transformation like you. Don’t just copy/paste—refine like the expert you are.
3. Consider local logistics (and don’t blindly trust AI).
ChatGPT doesn’t know how far your villa actually is from the waterfall—or that it takes 20 minutes just to get everyone in the van. Always double-check things like travel time, activity feasibility, and location-specific details before locking in your schedule.
4. Infuse creativity + soul.
Add in your rituals, your voice, your energy. That’s what makes it unforgettable.
Want More Retreat Planning Hacks?
Inside Retreats on Repeat Academy, I show you exactly how to:
- Plan profitable, high-impact retreats with ease
- Scale your event planning process with soul + systems
- Use AI to collapse your timeline (yep, there’s a full module coming on this)
Because this isn’t just a getaway.
This is a movement.
And it deserves a structure that supports the magic.
Ready to plan something extraordinary?
Join Retreats on Repeat Academy or grab your free Retreat Planning Checklist to get started.